What is the NEDAPS IDM?
Management of employee identities, access, and permissions
NEDAPS IDM is a specialized tool designed for managing access to IT systems within an organization. It enables users to easily and intuitively assign, modify, temporarily block, and revoke user permissions.
The system automates these processes, minimizing the risk of errors commonly associated with manual access management. As a result, permission management becomes precise, efficient, and compliant with current security standards, including GDPR regulations. NEDAPS IDM also allows for the creation of access profiles, simplifying the bulk assignment of appropriate permissions to employees with similar roles or within the same departments. All actions are logged, facilitating easy audits and ensuring compliance with legal requirements.
How the NEDAPS IDM works
Full control and automation of access management
NEDAPS IDM integrates with the existing IT infrastructure, providing full control over user permissions. The system operates based on continuous synchronization with HR systems, user directories, and other applications used within the company.
Every change in permissions is carried out in an organized and controlled manner. Access requests are submitted by employees or their supervisors directly in the system and then go through an approval process in accordance with the company’s defined policy. Administrators have full visibility into access history and the ability to monitor permissions in real time. Additionally, the system tracks the number of available licenses, preventing the assignment of permissions beyond defined limits.
The platform is fully scalable and can be flexibly adapted to the needs of the organization, regardless of its size.
Capabilities of the NEDAPS IDM platform
Key access management processes
Centralized management of employee access to systems is essential for maintaining full control over data security and meeting regulatory requirements. NEDAPS IDM automates and significantly simplifies the execution of these processes, eliminating the need for manual access management, minimizing the risk of errors, and increasing administrator efficiency. Through integration with the existing IT infrastructure, the system ensures fast, policy-compliant access management and complete auditability of all actions.
Below are the key processes you can easily manage with NEDAPS IDM:
Granting and revoking access
Enables immediate updates to user access without the need to involve multiple individuals or departments. Authorized personnel can add, remove, or modify an employee’s access to selected systems according to current needs.
Assigning permissions
The system allows not only granting or revoking system access but also assigning appropriate roles. This prevents situations where employees have excessive privileges compared to their actual responsibilities.
Blocking and unblocking access
The platform offers the ability to instantly block access. In the event of suspected unauthorized activity, an administrator can quickly block the account to prevent potential security breaches.
Extending access for a new period
The system automatically detects new employee contracts and generates access extension requests accordingly.
Automatic access revocation after contract termination
The system automatically removes access for employees whose employment has ended. This eliminates the risk of leaving “orphaned” accounts, which could lead to security gaps and pose a threat to organizational data.
Access to detailed employee data
The central repository provides supervisors and IT administrators with quick access to up-to-date information about job positions, departmental affiliation, and a list of active accounts and roles for each employee.
Employee offboarding
The system allows for automatic deactivation of access after contract termination. Supervisors can also create an email backup or redirect messages to other email addresses.
Handling long-term absences
In cases of long-term absence (e.g., medical leave or maternity leave), the system displays relevant information along with the expected return date.
Functionalities
Advanced personalization and control options
Custom views
The platform offers dedicated views for the IT security officer and the data protection officer.
Data export
Users can export data from the “Data history” and “Employee list” tabs to XLSX and CSV files.
Email notifications
The system automatically sends email notifications to supervisors regarding access requests, account creation, and permission updates.
Access profiles
The platform allows for the creation of profiles that automatically select the appropriate systems when assigning access.
Themes
NEDAPS IDM offers both light and dark modes, allowing users to customize the system’s appearance according to their preferences.
Multilingual support
The system supports both Polish and English languages.
Benefits
Secure company
Increased protection of confidential data and minimized risk of unauthorized access.
Ensuring compliance with GDPR and other data security regulations.
Reduction in document processing time, including sending, signing, and approving requests.
Lower operational costs through process automation and error reduction.
Time savings through bulk permission assignment for employees with the same scope of responsibilities.
Facilitated control and audits through the storage of historical data on system access.
What’s worth knowing? Check out the latest posts
Implementation of NEDAPS IDM
in WASKO Group companies
Access management in a large, distributed organization is a significant challenge — the processes of granting, modifying, and revoking permissions are often complex and time-consuming, involving multiple departments and frequently requiring manual execution.
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